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Home How We Help Meetings and Events
A camera operator films a brightly lit stage with blue and orange lighting effects. Various stage lights create a vibrant backdrop. The scene suggests a live broadcast or concert setting.

Meetings and Events

The research couldn’t be clearer: meaningful and memorable moments spark inspiration, boost motivation, deepen engagement, and drive action.

Simplified Planning. Exceptional Execution.

BI WORLDWIDE is a global, all-in-one partner for award-winning creative, production, and event management. With a single point of contact, cross-team collaboration, and one easy invoice, we take the hassle out of planning while delivering show-stopping results.

Discover why Delta Air Lines partners with BI WORLDWIDE.

The metrics tell the story.

3,000

events delivered annually

30+

countries where events were delivered

98%

client retention rate

Creative and Production

Storytelling with purpose.

We create moments that matter—stories that move, messages that stick, and experiences that inspire. From concept to execution, we make it easy for you while ensuring your audience hears, understands, and acts on what truly matters.

Our event production services include:

  • Creative Direction
  • Agenda and Content Development
  • Scenic Design and Staging
  • Speech Writing and Coaching
  • Speaker and Talent Management
  • Technical Direction
  • Video, Motion Graphics, Animation, Design, and Production
  • Graphic Design and Development
  • Emerging Technologies (Augmented Reality (AR), Virtual Reality (VR), Holography, Interactive)
  • SHOWBOX™ Virtual and Hybrid
  • Experiential Marketing

Event Management

When an event is thoughtfully planned, you can feel the difference. Fussy details fade into the background and your story comes to life. When your event flows seamlessly, your audience has the freedom to connect. Engage. Understand. Remember.

It feels like magic. But it couldn’t be more deliberate.

Our full-service corporate event planning teams create engaging, memorable meetings and events that go off without a hitch and deliver on your objectives. (Seriously.)

This isn’t a one-size-fits-all solution. We take the time to understand exactly what you want to get out of your event. Go ahead, set big goals—we can handle it.

We tackle everything from big-picture strategy to meticulous execution. Our unparalleled global network of supplier partners means we’re always local.

If you aren’t getting a positive return, your event wasn’t an investment. It was an expense. Do it right. Let us help.

Massive, all-company destination meetings? Small corporate events? Corporate Social Responsibility (CSR)? Themed? It’s all in our wheelhouse. Here’s a sampling of what we can take off your plate when it comes to corporate event planning. The best part: It’s fully tailored to you. Choose the areas you need help with most (or choose them all):

  • Venue Sourcing (single and multiple cities)
  • Registration Services
  • Customized Communication and On-Site Branding
  • Transportation Logistics
  • Room gifts and recognition items
  • Team Building and Off-Site Activities
  • Customized Menu Planning
  • CSR Events
  • Themed Events and Decor

Let’s give your audience something to remember.

Two American flags waving in front of a building with a Wall Street sign. The building features tall columns and ornate architecture, typical of financial district structures. The scene conveys an essence of the U.S. financial sector.
A person in a blue suit holds a microphone and a phone while speaking on stage. The background is dark with blurred audience members. The scene is lit with a spotlight.
Close-up of a persons hand typing on a touchscreen keyboard, searching for Helena Lauren on a digital interface. The background is slightly blurred, focusing on the screen and hand.
People wearing casual clothes are sorting canned goods and boxed items into cardboard boxes at an outdoor event. Some are wearing orange shirts, and they are focused on organizing the items. There is greenery in the background.
Three professionals are engaged in conversation. A man in a blue suit holds a mug, smiling, while two women, one blonde and one brunette, face him. Blurred figures in the background suggest an office setting.
Side view of a moving modern bus on a road, with blurred green trees and red foliage in the background, suggesting motion. The bus has large windows and a sleek, contemporary design.
An elderly chef wearing a tall white hat and a white uniform stands in a professional kitchen. He smiles and opens his arms slightly. Copper pots are visible in the background.
A person holds a metal coffee pot, pouring coffee into a cup on a saucer. In the background, people in business attire are conversing. A table is set with cups, pastries, and decorative desserts.
Blurred image of several people walking briskly in an indoor setting with a white wall background. They appear to be businessmen and businesswomen, dressed in suits and carrying briefcases or bags. The motion suggests a busy environment.
A group of children and two adults are standing under a white tent. The adults, wearing a green top and a plaid blazer, are clapping. The children are in school uniforms, and greenery is visible in the background.
Close-up of a person holding a smartphone with both hands, using their thumb to interact with the screen. The background is softly blurred with shades of blue and green.
The image shows the exterior of Allegiant Stadium with vertical white lines and the sun casting rays over the structure. The stadiums name is prominently displayed with an orange sunburst logo above the word allegiant.

Awards

Award-winning work honoured by industry experts.

New York Festivals, Telly Awards, Event Marketer Ex Awards, EM Experience Awards, Communicator Awards, C&IT Global Awards, CMI Top 25, Muse Awards, Emmy Awards. We win prestigious industry creative awards year after year for our customers.

See all awards
A gold Emmy Award statue, featuring a winged woman holding up an atom-like structure. The background is plain white.

2

Emmy Awards

A row of shiny golden trophies with abstract human figures, displayed on glass shelves. The trophies have black bases with engraved plaques. The background is softly blurred, emphasizing the elegance of the awards.

6

Telly Awards

Golden statuette of a winged figure with an upward gaze, hands gracefully touching its face. Set against a dark background, the sculpture features ornate details and a sleek, glossy finish.

12

MUSE Creative Awards

Our Work.

Business Meetings

Every meeting is an opportunity to inspire. Whether it’s a National Sales Meeting, Global Leadership Summit, Conference, Dealer Meeting or an All-Employee event, we craft experiences that captivate, engage, and leave a lasting impression—all while staying within your budget.

A large conference room filled with people seated at tables. A stage is set up at the front with a backdrop featuring a scenic mountain and forest landscape. Stage lighting adds ambiance, highlighting a speaker at the podium.
A stage setup features a large digital screen displaying vibrant, realistic flames. The scene is enveloped in purple lighting, with a modern ceiling design overhead and several vertical light beams in the background.
Firefighters in yellow gear stand on a stage with a cityscape backdrop. A man and woman sit on a bed, covered by a blanket. Red-orange lighting frames the scene, creating a dramatic atmosphere.
An indoor stage with large curved LED screens displays images of people working on a wooden platform and an indoor scene. Blue lighting illuminates the setup, highlighting the modern design. Rows of empty chairs are visible in the foreground.
A stage is set with a large screen displaying two storefronts: a row of brick buildings on the left and Rosies Cakes shop on the right. Two people stand on stage beneath purple and blue lighting, speaking to an audience.
Two people on a stage with nature and house images displayed on large screens in the background. Stage lighting features purple and pink hues. Audience silhouettes can be seen in the foreground.
A dimly lit auditorium features a large, curved screen displaying black and white images of modern skyscrapers. The ceiling is lined with stage lights, and tall, thin light fixtures are on the stage, creating a futuristic atmosphere.
A stage set with vibrant lighting features large, illuminated red lanterns hanging vertically. There is a display of animated flames on the left. The scene is bathed in purple and blue lights, creating a dramatic atmosphere.
A diverse group of energetic dancers, dressed in vibrant streetwear, strike dynamic poses on stage. The backdrop features bold graffiti-style letters. The performers exude confidence and enthusiasm, creating a lively and engaging scene.
A large conference room is filled with a seated audience watching a speaker on stage. The stage has a curved screen displaying graphs and the word MOMENTUM. Blue and white lights illuminate the space, and decorative ceiling details are visible.
A futuristic stage with abstract lighting features, curved screens displaying cityscapes, and two people seated on a raised platform. The audience is dimly visible in the foreground.
A dimly lit conference stage with a large screen displaying digital graphics. The audience is seated facing the stage, and vibrant green and blue lighting highlights the event space. Several equipment and rigging are visible above.
A performer on stage with dramatic red lighting and smoke effects, surrounded by vertical light beams. The audience is silhouetted in the foreground, and a large screen displays abstract visuals.
Dancers in vibrant costumes resembling forest creatures perform on stage. The background displays a forest scene with trees, and moody blue and purple lighting creates a magical atmosphere.
A large event hall with a green-lit stage features a game show setup. Contestants and a host are on stage with audience seating in the foreground. Multiple screens display visuals from the stage, including numbers and graphics.
A dimly lit conference room with rows of empty chairs facing a large screen displaying a motivational quote. The stage is decorated with blue and purple lights and circular patterns.
A large crowd watches a presentation with two motorcycles displayed on a screen. The text Change the Game appears above the motorcycles. Bright stage lighting and beams illuminate the scene.
Performers on a stage with bright blue spotlights in a dark auditorium. The stage features several people striking dynamic poses, with an audience seated in the foreground.
A large conference with a speaker on stage presenting to a packed auditorium. The audience is seated and focused on a large screen displaying graphs and text. Bright lights and a banner reading LEAD are visible above the stage.
A stage with futuristic blue digital graphics projected on a large screen, displaying circular and hexagonal patterns. A person stands in the center, enhancing the high-tech theme. Rows of empty seats are visible in the foreground.
A speaker stands on a stage in front of a large screen displaying multiple American flags. The audience is seated in a dimly lit conference hall with decorative ceiling lights. Red, white, and blue lights illuminate the stage.
A person stands on a stage with a dynamic digital background displaying vivid abstract patterns of white and orange. Silhouetted audience members are visible in the foreground, enhancing the dramatic atmosphere.
Five people are energetically dancing on a stage in front of a large window backdrop. The backdrop shows couches, plants, and a bright, open space. The audience is visible in silhouette.
A person stands on stage with a large screen displaying a DNA double helix and chemical formulas in the background. The words Biotechnology and Frontiers & Applications of CRISPR are on a large book or screen in the center.
A large venue with vibrant purple and pink stage lighting features a musician on stage. Multiple screens display the performer to an audience seated in rows, creating a lively concert atmosphere.
Large LED screen displays Make a Difference in elegant script over a vibrant, multicolor background. White chairs are arranged in rows facing the screen, under a ceiling with spotlights and beams.
A large audience watches a presentation featuring off-road vehicles on a stage with the text Your World. Your Adventure. The scene is illuminated by green lights, with presenters standing beside the vehicles.

Tradeshows, Breakouts, Expos, Awards Shows, Corporate Milestones, and Everything In-Between

Engagement is everything. Large-scale events demand fresh ideas to keep attendees excited. With strategic creativity, we transform every session, expo, networking moment, recognition and celebration into an experience they’ll remember—and one they’ll want to return to.

A person in a light-colored dress energetically walks down a red carpet, holding up an award. Audience members are seated on either side, clapping. The background shows several portrait screens and photographers capturing the moment.
A decorative event space with two large screens displaying a cityscape. The venue has tables set with drinks and red napkins. Bright red and purple lighting frames the stage area, which features a colorful superhero-themed backdrop.
A stage is set up outdoors with an orange and red abstract backdrop that reads CALIENTE. The scene is lit with warm lighting and is reflected in a nearby pool of water. Several spotlights illuminate the area.
A musician with short gray hair performs on stage, playing a black acoustic guitar and singing into a microphone. A drummer is visible in the background, and the stage is illuminated with purple lighting.
A spacious event hall is set up for a conference with round tables covered in black tablecloths, white chairs, notepads, and water bottles. Purple lighting creates a vibrant atmosphere. A large screen and podium are visible at the front.
A modern event space with white couches and chairs arranged in small groups. The room features a large stage with multiple screens and ceiling-mounted lighting rigs. The floor is dark, contrasting with the white seating area.
A person stands on a circular stage under blue and purple lighting, addressing an audience seated around them. Two large screens display the text Performance Edge in the background. Tables and chairs are arranged throughout the dimly lit room.
A woman and a man are on a stage set designed like a kitchen. The woman is standing near a counter, while the man is leaning over the table. There are kitchen items and plants around. The background is dark with stacked chairs visible.
People are walking and socializing in a spacious indoor event area. The setting features building facades, string lights, and potted plants, creating a street-like atmosphere. Attendees are dressed in business attire, carrying bags and mingling.
A lively nightclub scene with a large crowd on a dance floor. The venue is illuminated by vibrant green lights, with modern, curved balconies and a stage where a band is performing. The atmosphere is energetic and festive.
A person sits at a desk on stage, surrounded by a brick wall backdrop. Another person stands nearby holding papers. An audience watches the performance, which features home-like decor, including framed pictures and a clock on the wall.
A group of people seated indoors, attentively listening to a speaker in a conference room. They are dressed in business casual attire, with some individuals wearing name tags. The room has yellow-orange walls and patterned carpeting.
People sitting at a long table with VR headsets, participating in a virtual reality experience. The room has a patterned carpet and stage in the background. Some individuals are wearing suits, and various accessories are on the table.
An overhead view of a diorama depicting two rooms. The left room has shelves with colorful books and a person working at a desk. The right room features a bed, paintings, and a person standing. People surround the diorama, observing it.
A person stands in a futuristic room with geometric metal structures and multiple screens displaying maps and digital graphics. The room is illuminated with blue lights, creating a sleek and modern atmosphere.
A large, bustling conference with a diverse crowd of people mingling. Booths with signage are set up along the perimeter. Attendees are engaged in conversation, networking, and exploring exhibits in a spacious, brightly lit indoor venue.
People are observing large, brightly lit informational displays in an indoor stadium setting. The focus is on the exhibition panels with the word LEAD prominently displayed above. The venue is spacious, with a visible section of stadium seating.
People are gathered around a display booth showcasing first-class airline seats at an exhibition. A woman is sitting in one of the seats, demonstrating its features, while others stand around conversing and observing.
An aerial view of a circular auditorium with tiered seating, illuminated in purple and blue lights. Digital screens display text, and a central circular stage is marked with IMPACT. The venue is filled with an audience.
A person stands on a circular stage under bright spotlights in a large venue. Screens with graphics are visible in the background, and an audience watches the event. The atmosphere is lively with colorful lighting.
A large convention hall is filled with people. Theres a central circular area with yellow carpeting and various booths. Attendees gather around displays and seating areas. Overhead lights create a colorful ambiance.
An overhead view of a vibrant event with modern lighting. Circular white structures with purple lighting dominate the scene. Many people are visible, mingling and exploring the various booths and displays in the spacious venue.
A modern gallery with two men viewing exhibits. The room features vibrant pink lighting, geometric installations, and framed artwork. The atmosphere is sleek and contemporary, with a futuristic design aesthetic.
A digital illustration of a large exhibition hall featuring several cars on display, numerous circular tables with red tops, small groups of people walking around, and a large central red stage. Black walls encompass the exhibition space.

Product Launches

Big or small, high-tech or heavy-duty—we bring launches to life. From the newest automobile, motorcycle, airplane or tech innovation to the latest in life-saving medicine and devices, we specialize in creating launches that leave a sustained impact.

A large stage exhibit features a prominently displayed, futuristic jet ski in orange and black colors, labeled with Kawasaki and 160. A presenter stands in front of the image, addressing a dimly lit audience.
A dimly lit stage with a large, illuminated screen showing close-ups of engine components. Blue spotlights shine upwards, and several vehicles flank the stage. An audience is seated in darkness, and a person stands in front of the screen.

Experiential Marketing

Turn moments into movements. Experiential marketing puts consumers at the heart of your brand, creating authentic engagement that sparks loyalty and word-of-mouth buzz. With cutting-edge tech and cultural insights, we transform passive audiences into passionate advocates.

Our capabilities include:

  • Strategy
  • Pop-up Retail
  • Mobile Marketing Tours
  • Sponsorship Negotiation and Activation
  • Music Tours and Festivals
  • Grassroots Marketing
  • Sampling
  • Content Creation
  • Public relations (PR) Stunts
  • Street Teams
  • Sports Marketing
  • Immersive Storytelling
  • Influencer Strategies
  • Social Media Amplification
Two men in red aprons assist people at a festive booth decorated with snow and strings of lights. A woman, wearing a U.S. Aviation Services Corp. jacket, and a man in a black cap stand at the counter.
Flight attendant writing on a large circular farewell sign on the side of an airplane. The sign features an image of a plane and reads All Hail the Queen. The Farewell Tour. She is standing on a lift while signing.
A large crowd gathers around a Delta Air Lines Boeing 747 inside a hangar. The aircraft is illuminated, and a stage with a screen displays the message Joe Kannapell & Paul Gallagher. The hangar is spacious with a high ceiling and industrial lighting.
Futuristic Samsung exhibition booth with illuminated displays, digital screens, and interactive panels. The design features a modern cityscape backdrop and various tech products.
Split image with three men in pink shirts and colorful pop art portraits of a man with glasses. The left showcases casual poses in a vibrant room, while the right displays the same person in various pop art styles and expressions.
People are gathered around a blue promotional bus with Get in Shape Without Setting Foot in a Gym written on it. The scene is busy, with booths, signs, and a tent nearby. The bus advertises Skechers Shape-ups near a bustling urban area.
A person wearing a VR headset sits on a chair, holding controllers, immersed in a virtual experience. In the background, another person is standing and smiling, with a colorful banner featuring silhouetted concert-goers.
Five people seated, four using VR headsets. Three women wear matching red shirts and assist with devices. One man in a black jacket smiles, not wearing a headset. Behind them is a large aviation-themed banner.

Our work speaks for itself.

View All Case Studies
  • customer experience

    Offering customers a personalized, branded experience

    RESULTS The campaign received rave reviews from NFL fans, boasting an impressive 30% lead opt-in rate. It successfully completed over 1,200 account applications on the site, garnered over 500 photo engagements, and achieved more than 6,600 Meta impressions. Industry Financial services and insurance Problem space Customer loyalty Services Communications Meetings and events Overview We were […]
    Learn More

Thought Leadership

Learn from the best. BIW thought leaders bring you a deeper look at the business of inspiration.